TCS DOCUMENTATION....

TCS Documentation Process Is A Bit Like The Passport Application process..
Too Complicated If u dont know what to do or dont have the relevant docs
But Damn Easy Once You Know what exactly to do :)

Lets Do the Process in The Clique Way <3 <3

Here's the order of discussion:
* Academic Requirements
* National Skills Registry (NSR)
* Smart Card photo upload


Important Documents On DOJ
* Stamp papers Needed
* Notarization
* SERVICE AGREEMENT (SA)
* Surety Verification Form (SVF)
* Documents needed for SURETY/FD
* PROCESS FOR FIXED DEPOSIT
* NON CRIMINAL OFFENSE AFFIDAVIT (NCA)
* MEDICAL CERTIFICATE (MC)
* Documents list for BGC
* Other Documents That Are Very Important
* Non Documental Stuff
* Personal suggestions

Please Check the order and scroll down to it if you are browsing for a specific issue.. Read on for the complete overview :)

To ensure a hassle-free joining at TCS, We request you to complete the following things-

Things to take care of before DOJ include Meeting the eligibility criteria and having all the corresponding original marks memos, completion of NSR, uploading pic for Smart card [TCS ID card]

Academic Requirements:

Since there are no timeframes for the GO attestation on docs, it is preferable to start the process by attestation of academic docs. anyways, we would suggest u to take photocopies of the docs and get the attestation done on these docs when u complete SA, NCA and other docs :)

You should Complete All the Academic Courses [10th, 12th, Grad (and PG if applicable)] within the timeframe and with an overall aggregate of >60% in all of them. You can have <60% in one of the semesters of grad, no issues when the overall aggregate is >60%. All your backlogs should be cleared before the completion of last semester. And Not very sure on how strict they are on this part, but TCS started a new rule from 2012 batch that there should be no backlogs in the final semester. So please tc of that too to avoid any issues on DOJ. If there are any problems with the eligibility criteria, talking to the HR would be the only solution. Please dont rely upon helpdesk solutions in such crucial issues where HR takes the final call.

Once this eligibility criteria is met, u should make sure that u have the originals of all the academic documents.

******On DOJ you would be required to submit the following academic docs******

1. All Mark statements of of Class 10th & 12th – Original and 3 copies attested by GO
2. Mark statements for all semesters of Degree/PG – Original and 3 copies attested by GO
3. Consolidated mark statement (if any) of Degree – Original and 3 copies attested by GO
4. Course Completion Certificate /Provisional Certificate /Degree Certificate – Original and 3 copies attested by GO

****Please note that the GO must be of Grade 1 or 2 but not of lesser grades.****

Easily approachable GOs competent to attest ur docs include
* Doctor with MBBS as min. qualification and working in GOVT hospital
* Assistant/ Associate Professors/Principal of Government Degree Colleges
* Lecturers in government intermediate/senior secondary education institutes

Note: These people should have the Name of the Govt. hospital / Govt, Educational insti mentioned in their office stamp that they use for attestation :)

If any of them are missing, arrange for duplicates to be issued by the university as soon as u notice that. if u are running out of time, talk to HR and ask for alternate measures. No Helpdesk solutions here too. :)

Once this is done and u r sure that u have all the originals of academic docs, find out which xerox shop has got less price [a big number of photocopies and prints required.. so even cost is to be taken care of] and good quality in surroundings and plan a visit to it :D

Originals would be returned back after verification. GO attested copies are for Submission.

Take few Extra copies as they would be handy later on. taking 5 copies would be ideal :)

National Skills Registry (NSR):

You should have completed atleast the first phase of National Skills Registry (NSR) registration which is an online process and takes less time than the usual time u spend for checking notifications in fb :)
If u have time and a POS [place where u submit the fingerprints and pay the fee] near your city or town, please do the 2nd phase too coz doing it in ILP would require you to be at ILP after the timings or come before the timings and stand in a long queue.
Once u finish this, u'll get an ITPIN that u have to submit through the nextstep portal.
please use internet explorer for submission of it and btw, u'll Not receive any mail on successful submission. just a dialogue box says that it is successfully inserted. so do it carefully. :)

Bring a copy of NSR e card (u can download from NSR website after completion of NSR 2 phases) for submission on DOJ.

If u are planning to finish only 1 phase then please finish it on some day closer to DOJ as the 2nd phase has to be done within 50 days after completion of phase 1, else u will have to do the 1st phase again.

Smart Card photo upload..
The smart card is nothing but ur TCS id card :)
The photo upload mail u get is for the pic that they will give u on the ID card..
They'll have a set of rules on how the pic should be.. white background, formal dress, straight face, size of pic, dimensions and bla bla bla :P
If everything is as per instruction.. the pic would be onto the ID card and u'll get them on day1 end of the day.. else.. when there is a problem with the format,size,background or late upload etc.. U will be asked to attend a photosession in ILP and they'll take ur pic and will use it for the smart card. These people will get the ID cards the next day.. So nothing to lose except that u'll have to stand in long queue for the free photoshoot..
n to be on safe side, try to be neatly trimmed on Day1 coz that appearance of urs might become the pic on ID card for the rest of ur Time in TCS :P


Important Documents On DOJ:

Most Important documents on DOJ include the completed “service agreement” [SA] , “Non Criminal offense Affidavit” [NCA] and “medical certificate” [MC].
Surety Verification Form [SVF] and the surety proofs are considered to be an internal part of SA.

Academic documents are also very very important along with these documents.

BGC was initially done offline with the req docs submitted on DOJ, but now this is an online process which is done after joining. So lets start with what are all important on DOJ :)

There is no limit as such on "When to do SA and NCA" but as TCS sometimes make minor changes to the layout or content and wants the same to be submitted on DOJ, we would suggest you to make SA and NCA in the last 2-3 weeks from DOJ.

TCS has a guideline for MC.
MC should be made in the last 8 Days from DOJ. It is ok if it is 2 weeks or so from DOJ but prefer doing it in last 8 days as TCS prefers so :)

Stamp papers Needed :

U would need 2 100rs stamp papers.
One For SA and One For NCA.

Please use standard Stamp papers that are available for exact amount. If the 100 rs stamp papers are not available, u can take 2 50 rs stamp papers instead of 1 100 rs stamp paper.

In case of non availability of normal stamp paper, u can take e-stamp paper.. these are sold as alternatives for Normal stamp papers in areas like karnataka.

Franking and sticking stamps to increase value are legal ways of doing docs but we have never come across recruits trying the same at TCS.. so please try to avoid them as far as possible.

1st page of SA and 1st page of NCA would be done on these stamp papers.
While buying them please take care of these things..
* Stamp paper should be bought in ur name.
* The person who sells the stamp paper will take details of 1st party and 2nd party.
Give the 1st party as TCSL
and 2nd party as your name :)

You can buy these at courts or shops of advocates/notaries where legal agreements are made :)

If you are Doing Any affidavits for the name/Signature mismatches or BC related translations and affidavits etc., those should be done on 20 rs stamp papers which are bought in the name of the person who have the discrepancy in details.
Address proof affidavit, Gap affidavit stamp paper should be bought in your name.
In case of non availability of 20 rs stamp paper, u can take 2 10 rs stamp papers or a stamp paper of higher denomination like 50 or 100 rs.

Please Note: DO NOT Notarise Service Agreement.
Apart from SA, All other affidavits need to be notarized.

Notarization:

It is a process where a public notary would give his seal and sign on the affidavits to state that he has checked the req docs to make the declaration and the doc is legally valid.
Along with notary, an advocate signature and seal is mandatory on last page of affidavits. Many notaries are notary+advocate. In such cases notary seal with "Advocate and notary" and one signature would also be enough :)


SERVICE AGREEMENT (SA):

SERVICE AGREEMENT (SA) is an agreement which states that u r aware of the company rules and u agree for working in the company for certain duration.. in TCS for freshers it is two years.
The Agreement requires signatures from recruit to make sure that he agrees to the company rules and surety signature so that he assures to pay 50k + interest in case the recruit fails to meet the SA duration.

You can download the SA content from the nextstep portal after getting ur Joining Letter [JL].

U have to get the 1st page content printed in 100rs stamp paper.
Rest of the pages are to be Done in A4/Bond/Legal papers. Prefer doing 'em in Good quality bond or A4 papers :)
Remember that in SA.. Including the stamp paper, all pages content should be printed, not the blanks. blanks should be filled with Ballpoint Pen [MANDATORY]It should be signed both by you and surety in the appropriate places.. No extra documents needed


Surety Verification Form (SVF) :

This is nothing but the details of person who would sign stating that he would be ur surety for the amount of 50k stated in the SA. The content is the last page of SA which u download from the nextstep portal.

Get it filled by surety and the gazetted officer who will verify surety’s signature and will also attest the same page
Documents needed for SURETY/Documents for FD/Documents for Land Deed or Land Passbook:

Surety Can be Any person who is either
an income tax payee with taxable income and having valid proofs of income
or
owns an agricultural land of worth more than 50k

Surety Need not be a blood relative. The person can be ur parent, friend, friend's dad, neighbour, family friend.. in short any1 who satisfy the above condition, ready to sign as surety and give the supporting docs :)

1. Surety verification form (attested by Gazetted officer.)
Instead of Surety Verification form u can also submit GO attested photocopy of surety's Passport.
Other documents are mandatory in either of the cases.

2. Surety’s Pancard (photocopy attested by Gazetted officer)

3. Surety’s proof income (photocopy attested by Gazetted officer) :
Any one of the following are eligible

***If Your Surety Is An Income Tax Payee with Taxable Income :
Photocopy of latest IT Returns/Saral /Form 2D/ Form 16/ Form 12B
(Assessment year 2011-2012 or 2012- 2013 if u join before march 2013)
Attested by Gazetted officer

Or

***If your surety is an agriculturalist then following income proof has to submitted
1.Photocopy of the Land Deed or Land Passbook (Attested By Gazetted officer)
2.Recent valuation certificate of the property (in English only) from the Competent Authority duly signed and sealed. The present market estimate of the property should not be less than INR.50,000 and the valuation must be done within the last 6 months from DOJ.
Or

PROCESS FOR FIXED DEPOSIT

Please note that in case you are not able to arrange a surety, submit a Fixed Deposit (FD) in your name, for an amount of Rs. 50,000/- deposited in any of the nationalized banks.

List of Nationalized banks from TCS mail is as follows:
https://www.facebook.com/groups/tcsplaced0812/505198272847627/

The FD should be 'Assigned to Tata Consultancy Services Ltd or Noted in Lien of or
Made in a joint account between the associate and Tata Consultancy Services Limited '.

The FD certificate has to be submitted on the day of joining ILP.
The FD along with the interest will be returned to the candidate after completion of two years of service with TCS

The fixed deposit could be taken in either of the following formats:
a. Joint account between Tata Consultancy Services Ltd and you
OR
b. In your Name either assigned to Tata Consultancy Services Ltd
OR
c.Lien noted in favor of Tata Consultancy Services Ltd

In case of FD..

All surety Fields in Service agreement should be left blank.
Surety verification form is not required. U can simply write not applicable on an empty printout of SVF and carry with u to ILP on DOJ :)

NON CRIMINAL OFFENSE AFFIDAVIT (NCA):

This is an affidavit where the recruit states that there are no pending cases on him/her and is perfectly eligible to join TCS. It also states that all the required eligibility criteria are met and he is not cheating in providing required details to TCS regarding academics and job experience etc.

The content of NCA has to be downloaded from the nextstep portal. It is present in the annexure which is present along with the SA. Look into the content and u'll find the NCA relevant content in it :)

U have to get the 1st page content printed in 100rs stamp paper.
Rest of the pages are to be Done in A4/Bond/Legal papers. Prefer doing 'em in Good quality bond or A4 papers :)

Similar to SA, NCA content has to be printed and the blanks are to be filled by using ballpoint pen [mandatory].

Witnesses can be anyone except u, ur surety, the notary/advocate who are non blood relatives of u. Best of the options for witness would be ur friends and neighbours.
no documents needed for this part..only get it notarized.
make sure that notary-seal, sign and attestation are duly present in all the pages

The place and date fields near ur signature and witness fields in the NCA should be the same as place and date of notarization

MEDICAL CERTIFICATE (MC) :

This is a document where an MBBS doctor states that the recruit is medically fit to join TCS and his health condition would not stop him from working normally.

Any Doctor with minimum qualification of MBBS can attest your MC.

The content of MC has to be downloaded from the nextstep portal. It is present in the annexure which is present along with the SA. Look into the content and u'll find the MC relevant content which is of 2 pages in it :)
affix a passport size photo of u on the 1st page at designated place and get it attested by the doctor. make sure that the attestation is done in such a way that it is across the pic i.e., half of the signature and stamp are on the page and remaining on the pic.
fill the pages with the required details . make sure doctor’s registration-id , seal and sign are present in the second page at required places.

No extra documents needed for this part

Documents list for BGC —

BGC is done after joining, during ILP.. But the documents should be there with you on DOJ.

1.Self-attested copy of valid ID proof – .
One of these:
-> Passport
-> Voters ID
-> PAN card
-> Driving License
2.Self-attested copy of valid address proof –
One of these:
-> Valid Passport
-> Aadhar Card
-> Ration card
-> Residence Certificate
-> Bills - Landline phone,electricity(can be in others name, surnames should match)
-> Notarised Affidavit in Rs.20 stamp paper (Candidates name should be present in the proof)
[make separate affidavits for present and permanent addresses if they are different]

3.Self-attested and signed documents to explain break (if any) in education - (i) or (ii) or (iii):

(i) Medical records, if the break was due to medical reasons.
(ii) Certificates / Examination results, if the break was due to additional course done.
(iii) Affidavit on a Rs. 20 stamp paper with notary authorization, if the break was due to other personal reasons.

If the reason is medical or educational but you dont have the required supporting docs, it is suggested to mention the reason as personal and make a gap Affidavit on 20 rs stamp paper.
4.In case your residential address(present/permanent) is Mumbai, Navi Mumbai, Thane City, Thane Rural or, Pune you need to submit Self-attested Criminal Investigation Division (CID) forms for the respective region (Available in Nextstep portal https://nextstep.tcs.com) +supporting documents mentioned within each form. This is in addition to the BGC form.
The required proofs would include extra copies of address proof and ID proof and filling some other forms that can be downloaded from the portal.

Other Documents That Are Very Important:

1. TCS Offer Letter- Self attested

2. Joining letter - Self attested

3. Passport (not mandatory on 1st day) – Original and 3 copies attested by Gazetted officer

4. Pancard – Original and 3 copies attested by Gazetted officer
** No PAN = No Salary.
So apply PAN As soon as possible. It is also important to open bank account for salary account on DOJ.

5. Birth Certificate - Original and 3 copies attested by gazetted officer.
If birth certificate is not available or if it is in local language or your name is missing, please produce a Birth Affidavit in English on a Rs. 20 stamp paper – Original

6.Technical Certification if any(Original and 2 attested copies)

7. Relieving letter(if you have previous work experience) – Original and 3 copies attested by Gazetted officer

Non Documental Stuff :

1. Passport size photos 12 + 2 stamp size photos
Prefer To Have Formal Pics. Please leave the informal pics with rockstar styling informal backgrounds and flashy dresses at home and take pics that are having light background and formal pics.

2. Details of the person you would choose for gratuity, pf etc. Only details are required. no supporting documents needed :)

Salary accounts..
U need not have any bank account before joining TCS.. make sure that u have the PAN card of yours ready..
TCS will call 1 or 2.. n sometimes even 3 banks on Day1.. Each of them will explain their offers..
U can choose 1 and they'll open on account for you on the same day :)
If you already have a savings account in one of those banks that come for ur batch.. u can ask them to convert your existing account to TCS salary account :)
And one more point here..
No PAN = No Salary..
U'll get the salary in next month as and when u update the PAN and Bank Account details in the TCS employee portal called Ultimatix .. credentials to login would be provided on DOJ.. So pay attention to it :)

People should update their details in ultimatix [TCS employee portal.. credentials would be shared in ILP after joining] before 7th of a month to receive their salary of that month at end of the month.. else the salary would be coming as consolidated amount with the pay of next month :)


Personal suggestions:

** Dont take risks with discrepencies in data.. let it be very small, make necessary affidavits for the issue.

** carry extra photocopies of all the docs.. atleast 2 extra copies so that they will be handy whenever u need them.

** carry original PAN. Would be helpful in bank acc opening and stuff and as ID proof too.

** when you are carrying Originals to ILP from ur location, in journey to ILP location etc., please be very very careful as they are your most valuable assets atleast for that big day. Dont get the things messed up at the last moment.

In short.. Start with taking the photocopies of Academic docs and proofs.
Find A Surety Who has clear proofs which are not confusing. Also find another alternate surety as a backup in case of any emergency later on.

Then Complete the documentation process within the last 2-3 weeks from DOJ. Attestation of Photocopies and SA,NCA process would be better done at a time.
Upload pic for smart card after receiving the mail.
And MC should be done in the last within 8 days of DOJ :)

We know how hectic the process can be if u dont have clarity on what to do..

Hope this document guides u and helps in providing a clear overview w.r.t. TCS documentation on
what is what
and
when to do what :D

Thanks for the patience in reading the complete document.. :D

All the Best for an easy documentation process and a hassle free joining :)

Spread The Smiles.. \m/ :) :)